Administrative & Finance Executive

Urgent Hiring: Administrative & Finance Executive
📍 Location: Kuala Lumpur, Malaysia
💼 Position: Administrative & Finance Executive
🕒 Employment Type: Contract (Convertible / Renewable)

Are you a detail-oriented and proactive professional with experience in administration, finance, and procurement support? We are looking for an Administrative & Finance Executive to join our team and play a key role in ensuring smooth business operations while supporting finance, compliance, and office administration functions.

Key Responsibilities

Finance & Reporting
✅ Maintain and update fixed asset listings.
✅ Support audit, tax computation, and transfer pricing activities.
✅ Prepare intercompany invoices and billings using SAP.
✅ Set up bank payment instructions.
✅ Prepare monthly management reports.
✅ Review and audit staff claims in accordance with HR policies.

Procurement & Vendor Management
✅ Prepare purchase orders using SAP.
✅ Coordinate with vendors for services, bookings, and purchases.

Administration & Compliance
✅ Update HSE reports, including electricity usage and other reporting requirements.
✅ Support Information Security-related activities.
✅ Liaise with Federal and State statutory bodies (LHDN, RMCD, DBKL, etc.).
✅ Ensure compliance with licenses, permits, and statutory requirements.
Additional Support
✅ Assist with special projects, supply chain-related initiatives, and office events as assigned.

Requirements
✅ High School Diploma required; Bachelor's Degree preferred.
✅ 2-4 years of experience in accounting, purchasing, procurement, finance administration, or material management.
✅ Experience working with SAP for purchase orders, invoicing, and billing is preferred.
✅ Proficient in Microsoft Excel, Word, and PowerPoint.
✅ Strong communication and interpersonal skills with the ability to work across all levels of the organization.
✅ Self-motivated and able to work independently with minimal supervision.
✅ Excellent analytical, problem-solving, and organizational skills.

Why Join Us?
✅ Opportunity to gain exposure across finance, procurement, compliance, and administration.
✅ Dynamic and collaborative work environment.
✅ Career growth and development opportunities.
✅ Work with a diverse team and key stakeholders across the business.