Executive

The United Nations Global Compact (UNGC) is a strategic policy initiative for businesses committed to taking action to advance broader societal goals. UN Global Compact Network Malaysia & Brunei (UNGCMYB) is the official local network of UNGC, that supports Malaysia & Brunei companies in enabling them to contribute towards the SDGs and achieve business excellence via our 10 principles, training, programmes and tools while providing access to partnerships with a range of stakeholders – to share best practices and emerging solutions. We also seek to position Malaysia and Brunei businesses as a benchmark and a primary agent in driving a sustainable world

UNGCMYB Academy aims to provide actionable sustainability awareness, skills, and competencies through online learning, face-to-face training, workshops, and seminars to students from diverse industry backgrounds. The Academy’s mission is to empower the next generation of sustainability practitioners with the knowledge and values they need to create a more just, equitable, and sustainable business world, with a purpose statement of ‘Seeding a sustainable future, one talent at a time’

KEY RESPONSIBILITIES

1. Training Coordination (Pre and During):

• Assist in drafting training proposals tailored to client feedback and requirements
• Act as the primary point of contact for trainers and facilitators, ensuring all sessions are effectively planned and coordinated with the availability of trainers and clients
• Ensure all training materials are prepared and distributed promptly before each session
• Manage the logistical aspects of training sessions, including venue setup, food, trainer and accommodation arrangements for in-person workshops, and diligently track expenses and identify cost-saving opportunities without compromising quality.
• Manage digital training platforms (e.g., Zoom) for remote/hybrid training sessions, ensuring a seamless experience for participants. This includes troubleshooting technical issues and providing support to participants and trainers.
• Coordinate post-training activities, including the collection of feedback and evaluation forms, to assess the effectiveness of training sessions and identify areas for improvement.

2. Documentation and Reporting (Post Training):

• Design and coordinate the issuance of certificates for participants.
• Gather and organise completed reports and testimonials from training sessions, uploading them to Google Drive for documentation and future reference.
• Generate and send invoices related to training sessions and workshops, and maintain meticulous records of invoicing activities for auditing purposes.

3. Communication:

• Maintain clear and effective communication with trainers, participants, and other network coordinators.
• Draft and disseminate communications related to training events/updates.

REQUIRED SKILLS

• Coordination Skills: Proven experience in coordinating and managing multiple tasks simultaneously.
• Communication Skills: Strong written and verbal communication skills (English); ability to communicate effectively with diverse stakeholders, including trainers and participants.
• IT Skills: Familiarity with virtual meeting tools (e.g., Zoom) and online learning management systems.
• Problem-Solving: Strong problem-solving skills to address logistical challenges and unexpected issues during training sessions.
• Interpersonal Skills: Ability to build and maintain positive relationships with internal and external stakeholders.
• Attention to Detail: Meticulous attention to detail in coordinating training logistics and documentation.
• Adaptability: Flexibility to adapt to changing schedules and requirements.
• Ability to learn, multitask and meet deadlines in a fast-paced environment
• We prefer candidates who possess a Bachelor’s degree in Business Administration/Management/Marketing/Tourism/Psychology (or equivalent)
• A minimum of one (1) year of coordination experience is preferred