Manager

What You’ll Be Doing

• Manage the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically.
• Manage the day-to-day operations of a variety of office services to ensure the organization's administrative needs are met.
• These activities may include: copy services; office supplies; administrative assistance; mail and messenger services; records management; fleet management; cleaning, gardening, and maintenance services; cafeteria and recreation services; facilities management; reception; and communication systems.
• Preparing regular report to management team. Eg: Attendance report & Cost saving report.
• Assist regular audit from 3rd party. Fire Certificate/Alarm Certificate/RBA
• Manage warehouse equipment's/facilities/Repairing & Maintenance as well as Fixed Assets list.
• Assists in company events such as Annual Party, Exhibition, and other Special events.
• Liaise with managers to ensure office administration policies, programs, and activities are appropriate for their needs.
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities.
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs.
• Select and manage relationships with suppliers to ensure satisfactory standards of service.

Job Complexity

• Coordinates and supervises the daily activities of business or technical support or production team
• Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors
• Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager
• Typically does not spend more than 20% of time performing the work supervised
• Accountable for the results of a large and/or moderately complex support or production operations team including subordinate work leaders
• Applies acquired expertise to analyze and solve problems without clear precedent
• Provides input on resource planning and policy development
• Coaches team members on performance, completes employee performance evaluations and recommends pay actions

What We Are Looking For

• Bachelor’s Degree in Business Administration or any related fields
• Minimum of 5-7 years of related experience;
• Excellent verbal and written communication and negotiations skills.
• Proficiency in Mandarin is an added advantage to facilitate communication and collaboration with Mandarin-speaking counterparts across the APAC region.
• Ability to build good relationship with customers, suppliers, and internally with cross function teams.
• Proactive and strategic mindset to win business.
• Resilience, energetic and positive attitude.