Marketing Administrator

You enjoy bringing structure and organization to fast-moving environments. You take pride in coordinating details, supporting cross-functional teams, and ensuring important projects and processes run smoothly.

You're someone who builds strong working relationships, manages competing priorities effectively, and approaches challenges with a proactive, solution-oriented mindset.

If you're looking for an opportunity to gain exposure across marketing operations, product marketing, procurement, finance, and regional communications while supporting impactful initiatives across APAC, this role may be a great fit for you.

Help You Thrive By:

• Offering competitive wages and benefits, that support your life both in and out of work
• Providing a flexible hybrid work schedule, meaning we expect the office to be your primary place of work, balanced with choice and control.
• Creating continuous learning opportunities to help you grow and upskill.
• Fostering a culture of inclusion where employees feel seen, heard and valued — and living it out every day.
• Empowering you to make a meaningful impact on people and the planet through your work and Steelcase’s ongoing commitment.

You’ll Support Meaningful Work By:

• Managing end-to-end marketing operations and procurement activities, including ordering marketing assets, product samples, merchandise and marketing collateral, processing quotations and purchase requests, tracking orders from request through delivery, preparing shipping documentation, and coordinating with Finance, Operations, Logistics, Manufacturing, and regional teams to ensure seamless fulfillment.
• Coordinating purchase order and vendor administration activities, including creating and managing purchase orders through Coupa, supporting vendor onboarding, maintaining supplier information, resolving procurement and invoice-related issues, ensuring timely invoice processing, and supporting budget tracking, forecasting, and cost center allocations.
• Supporting product marketing administration through ECAT and product lifecycle activities, including product registrations, culling initiatives, list price updates, product documentation preparation, project meeting coordination, and documentation of action items and project updates.
• Managing translation and localization projects across APAC and North America by coordinating translation requests, quotations, purchase orders, external language vendors, revision cycles, quality reviews, AI-assisted translations, and project timelines.
• Coordinating marketing materials and sample management activities, including ordering surface material samples and marketing collateral, monitoring inventory levels, and ensuring timely replenishment to support business and marketing needs.
• Providing administrative and operational support for marketing events, meetings, and training sessions by coordinating invitations, attendee communications, venue arrangements, logistics, catering, sample deliveries, and onsite support when required.
• Supporting marketing reporting and digital marketing operations by monitoring media coverage and brand mentions, compiling marketing performance reports, maintaining reporting trackers, supporting campaign analysis, scheduling social media content, assisting with HubSpot email deployments, and supporting campaign reporting and data extraction activities.

Minimum Qualifications

• Diploma or Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• Minimum of 2 years of experience in a marketing administration, marketing operations, project coordination, or similar administrative support role.
• Experience coordinating administrative processes, purchase orders, invoices, procurement activities, or related operational workflows.
• Demonstrated ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Experience working with and coordinating multiple stakeholders across different functions.
• Strong organizational and time management skills.
• Strong written and verbal communication skills in English.
• Demonstrated ability to work independently, solve problems proactively, and follow through on assigned responsibilities

Desired Skills And Experience

• Experience using procurement platforms such as Coupa or similar systems.
• Experience supporting regional marketing, communications, or product marketing teams.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with marketing technology platforms such as HubSpot, Hootsuite, or similar tools.
• Experience coordinating translation and localization projects across multiple countries and stakeholders.
• Experience supporting marketing reporting, data analysis, or campaign tracking activities.